Name the garment type, catalogue product or required construction, fit, material, GSM and garment colours. “Premium T-shirt” is not a production specification; “260 GSM boxy-fit cotton T-shirt” gives the manufacturer a defined starting point.

State total quantity per style and the size split. If sizes are not final, provide the collection deadline and the product-specific measurement chart that recipients will use. Mark undecided information as open rather than allowing assumptions into a quote.

Send original vector AI, EPS, PDF or SVG files for logos and flat graphics where possible. Raster artwork should be high resolution at the intended print dimensions. A digital mock-up communicates visual intent but does not replace the production file.

List front, back, sleeve and neck artwork separately. Give each position a physical width or height, garment colour, colour count and preferred technique if known. Ask the manufacturer to recommend a method when the artwork or fabric makes the choice unclear.

Provide Pantone or other agreed physical references for brand-critical colours and state whether a lab dip, print strike-off or embroidery sample needs approval. A colour displayed on screen is not a reliable physical standard.

Describe neck labels, size labels, hangtags, individual bags, size stickers or carton sorting separately. Include artwork, dimensions, material expectations and packing counts where they are known. These requirements affect cost and sequencing.

State the complete delivery postcode and the date on which goods must arrive. If there are several destinations, list quantities and dates for each. Work backwards to set the artwork freeze, size collection and sample approval deadlines.

Name the person who can approve the product, artwork, commercial quote and physical sample. Slow or conflicting approval is a production risk, so record who has final authority and when a response is due.

Before production, request a written specification that brings the garment, sizes, artwork, techniques, labels, packing, pricing, GST, shipping and schedule together. Check that it matches the final visual and any physical approval.

Changes after approval should be documented with a new version. One controlled reference reduces the chance that production follows an old artwork file or an earlier size list.